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How To Calculate Body Mass Index (BMI) In Excel

Saturday, June 7th 2025. | Excel Templates

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Calculating Body Mass Index (BMI) in Excel

Body Mass Index (BMI) is a widely used measure to assess body fat based on height and weight. It provides a general indication of whether a person is underweight, normal weight, overweight, or obese. Calculating BMI manually can be tedious, especially for large datasets. Fortunately, Microsoft Excel offers a convenient way to automate this process.

Understanding the BMI Formula

Before diving into the Excel implementation, it’s crucial to understand the BMI formula. There are two variations, one for metric units (kilograms and meters) and another for imperial units (pounds and inches). The standard formulas are:

  • Metric: BMI = weight (kg) / (height (m))^2
  • Imperial: BMI = 703 * weight (lb) / (height (in))^2

Setting Up Your Excel Sheet

Let’s create a simple Excel sheet to calculate BMI. We’ll need columns for name, weight, height, and the calculated BMI. Here’s how to set it up:

  1. Open Excel: Launch Microsoft Excel and create a new workbook.
  2. Column Headers: In the first row, enter the following headers in separate columns:
    • Column A: Name
    • Column B: Weight (kg) (or Weight (lb), depending on the units you’ll use)
    • Column C: Height (m) (or Height (in), depending on the units you’ll use)
    • Column D: BMI
    • Column E: Category (This will classify the BMI result)
  3. Data Input: Starting from the second row, enter the names, weights, and heights of the individuals you want to analyze. Ensure the weight and height are in the units specified in the column headers.

Calculating BMI using the Metric Formula

If you are using kilograms for weight and meters for height, follow these steps to calculate BMI:

  1. Select the BMI Cell: Click on the first cell in the BMI column (D2) where you want the calculated BMI to appear.
  2. Enter the Formula: Type the following formula into the cell: 
    =B2/(C2*C2)

    Explanation:

    • `B2` refers to the cell containing the weight in kilograms for the first person.
    • `C2` refers to the cell containing the height in meters for the first person.
    • `C2*C2` calculates the square of the height.
    • The `/` operator divides the weight by the square of the height.
  3. Press Enter: Press the Enter key to calculate the BMI.
  4. Apply to All Rows: Click on the bottom-right corner of the cell (D2) where you entered the formula. You will see a small square appear. Click and drag this square down to apply the formula to all the rows with data. Excel will automatically adjust the cell references (B2, C2) to the corresponding rows.

Calculating BMI using the Imperial Formula

If you are using pounds for weight and inches for height, follow these steps to calculate BMI:

  1. Select the BMI Cell: Click on the first cell in the BMI column (D2) where you want the calculated BMI to appear.
  2. Enter the Formula: Type the following formula into the cell: 
    =703*B2/(C2*C2)

    Explanation:

    • `703` is the conversion factor for imperial units.
    • `B2` refers to the cell containing the weight in pounds for the first person.
    • `C2` refers to the cell containing the height in inches for the first person.
    • `C2*C2` calculates the square of the height.
    • The `*` operator multiplies 703 by the weight.
    • The `/` operator divides the result by the square of the height.
  3. Press Enter: Press the Enter key to calculate the BMI.
  4. Apply to All Rows: Click on the bottom-right corner of the cell (D2) where you entered the formula. You will see a small square appear. Click and drag this square down to apply the formula to all the rows with data. Excel will automatically adjust the cell references (B2, C2) to the corresponding rows.

Classifying BMI Results

Once you have calculated the BMI, you can categorize the results using the following standard BMI ranges:

  • Underweight: BMI less than 18.5
  • Normal weight: BMI between 18.5 and 24.9
  • Overweight: BMI between 25 and 29.9
  • Obese: BMI 30 or greater

To automate this classification in Excel, you can use the `IF` function or the `IFS` function (available in Excel 2016 and later). Here’s how to use both methods:

Using the IF Function (nested IFs)

  1. Select the Category Cell: Click on the first cell in the Category column (E2) where you want the BMI category to appear.
  2. Enter the Formula: Type the following formula into the cell: 
    =IF(D2<18.5,"Underweight",IF(D2<25,"Normal weight",IF(D2<30,"Overweight","Obese")))

    Explanation:

    • `IF(D2<18.5,"Underweight", ...)`: If the BMI (D2) is less than 18.5, it displays "Underweight". Otherwise, it proceeds to the next `IF` condition.
    • `IF(D2<25,"Normal weight", ...)`: If the BMI is less than 25 (and not less than 18.5), it displays "Normal weight". Otherwise, it proceeds to the next `IF` condition.
    • `IF(D2<30,"Overweight","Obese")`: If the BMI is less than 30 (and not less than 25), it displays "Overweight". Otherwise (BMI is 30 or greater), it displays "Obese".
  3. Press Enter: Press the Enter key.
  4. Apply to All Rows: Click and drag the small square in the bottom-right corner of the cell (E2) down to apply the formula to all the rows.

Using the IFS Function (Excel 2016 and later)

  1. Select the Category Cell: Click on the first cell in the Category column (E2) where you want the BMI category to appear.
  2. Enter the Formula: Type the following formula into the cell: 
    =IFS(D2<18.5,"Underweight",D2<25,"Normal weight",D2<30,"Overweight",TRUE,"Obese")

    Explanation:

    • `IFS(D2<18.5,"Underweight", ...)`: If the BMI (D2) is less than 18.5, it displays "Underweight".
    • `D2<25,"Normal weight", ...)`: If the BMI is less than 25, it displays "Normal weight".
    • `D2<30,"Overweight", ...)`: If the BMI is less than 30, it displays "Overweight".
    • `TRUE,"Obese"`: If none of the above conditions are met (BMI is 30 or greater), it displays "Obese". `TRUE` always evaluates to true, acting as a default condition.
  3. Press Enter: Press the Enter key.
  4. Apply to All Rows: Click and drag the small square in the bottom-right corner of the cell (E2) down to apply the formula to all the rows.

Formatting Your Excel Sheet (Optional)

For better readability, you can format your Excel sheet:

  • Number Formatting: Select the BMI column (D) and format the cells to display only two decimal places. You can do this by right-clicking on the column, selecting "Format Cells," choosing "Number" in the "Category" list, and setting the "Decimal places" to 2.
  • Column Width: Adjust the column widths to fit the content.
  • Headers: Bold the column headers for clarity.
  • Conditional Formatting: You can use conditional formatting to highlight different BMI categories based on their values. For example, you can highlight underweight BMIs in red, normal weight in green, overweight in yellow, and obese in orange.

Conclusion

By following these steps, you can efficiently calculate BMI and categorize the results in Microsoft Excel. This automated process saves time and effort, especially when dealing with large datasets. Remember to choose the correct formula based on the units of your weight and height measurements. Always interpret BMI in conjunction with other health factors and consult with a healthcare professional for personalized advice.

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