Why Create an Inventory List?

• Organization and Tracking: A detailed inventory allows you to easily track your belongings during packing, loading, transportation, and unloading. You’ll know exactly what you own and where it is supposed to be.
• Insurance Claims: In the unfortunate event of damage or loss during the move, your inventory list serves as crucial documentation for filing insurance claims. Without it, proving ownership and value becomes incredibly difficult.
• Dispute Resolution with Movers: If you hire movers, an inventory list can help resolve any disputes regarding missing or damaged items. It provides a clear record of the condition of your belongings before the move.
• Tax Deductions: If your move is work-related, certain moving expenses, including the value of donated items, may be tax-deductible. An inventory list can help substantiate these deductions.
• Peace of Mind: Knowing you have a comprehensive record of your possessions provides peace of mind during a stressful time.

Methods for Creating Your Inventory List

There are several methods you can use to create your inventory list, each with its own advantages and disadvantages:

• Handwritten List: The most basic method involves manually writing down each item on a piece of paper or in a notebook. While simple, it can be time-consuming and prone to errors.
• Spreadsheet (Excel, Google Sheets): Using a spreadsheet allows you to create a more organized and easily searchable inventory list. You can add columns for item descriptions, estimated value, condition, and location.
• Inventory Apps: Numerous mobile apps are designed specifically for creating moving inventories. These apps often include features like photo documentation, barcode scanning, and cloud storage. Examples include Sortly, Moving Van, and Encircle.
• Video Recording: Taking a video walkthrough of your home, narrating each item and its condition, can be a quick and effective way to document your belongings. Be sure to speak clearly and show details of valuable items.
• Professional Inventory Service: For large or high-value moves, consider hiring a professional inventory service. They will meticulously document your belongings and provide you with a detailed report.

What Information to Include in Your Inventory List

The more detailed your inventory list, the better protected you will be. Here’s a breakdown of the key information to include:

• Item Description: Provide a clear and specific description of each item. For example, instead of “lamp,” write “Tiffany-style table lamp with a bronze base.”
• Quantity: Note the quantity of each item, especially for items like books, clothes, or kitchen utensils.
• Condition: Document the condition of each item before the move. Note any existing scratches, dents, stains, or other imperfections. Take photographs to support your description.
• Estimated Value: Research and estimate the replacement value of each item. This is crucial for insurance purposes. Consider getting professional appraisals for high-value items like jewelry or antiques.
• Location: Specify the room or area where the item was located before packing. This will help you unpack and organize your new home more efficiently.
• Box Number: If you are packing items into boxes, assign a unique number to each box and record the box number next to the items contained within it.
• Photographs: Include photographs of each item, especially valuable or fragile ones. Photos provide visual evidence of the item’s condition.
• Serial Numbers/Identifying Marks: Record serial numbers for electronic devices and other valuables. Note any unique identifying marks or engravings.
• Receipts/Appraisals: Keep copies of receipts and appraisals for expensive items in a safe place, separate from the inventory list.

Step-by-Step Guide to Creating Your Inventory List

1. Gather Your Supplies: Depending on your chosen method, gather your notebook, pen, spreadsheet software, inventory app, camera, and packing supplies.
2. Start Early: Don’t wait until the last minute to create your inventory list. Begin the process well in advance of your move to avoid feeling rushed.
3. Room by Room: Work methodically through your home, room by room. This will help you stay organized and avoid missing items.
4. Be Thorough: Open drawers, cabinets, and storage containers to ensure you document everything. Don’t forget items stored in the attic, basement, or garage.
5. Document Condition: Carefully inspect each item and note its condition. Take photographs to support your written descriptions.
6. Estimate Value: Research and estimate the replacement value of each item. Be realistic and consult with professionals if necessary.
7. Assign Box Numbers: As you pack items into boxes, assign a unique number to each box and record the contents of the box on your inventory list.
8. Back Up Your Data: If you are using a spreadsheet or inventory app, back up your data regularly to protect against data loss. Consider storing a copy of your inventory list in the cloud.
9. Keep Your List Accessible: Keep a copy of your inventory list in a safe and easily accessible place, such as a waterproof container or a cloud storage service.
10. Review and Update: Regularly review and update your inventory list as you pack and move. Add any new items you acquire and remove any items you dispose of.

After the Move: Verifying Your Inventory

Once you’ve arrived at your new home, it’s essential to verify your inventory list against your belongings.

• Unpack Systematically: Unpack your boxes one by one and compare the contents to your inventory list.
• Check for Damage: Carefully inspect each item for any damage that may have occurred during the move. Note any damage on your inventory list and take photographs.
• Report Discrepancies: If you discover any missing or damaged items, report them to your moving company or insurance provider immediately.