Restaurant Employee Schedule Template Excel

Thursday, September 8th 2022. | Excel Templates

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Restaurant Employee Schedule Template Excel – Maybe it’s the end of a long week of weeding, and you’ve finally found a moment to make your schedule for the week ahead. Or maybe you’re looking for a new way to start an Excel or Google Sheets spreadsheet schedule and need a template to customize it.

Either way, if you’re reading this, you want to work magic by creating another ultimate work schedule for a team of dozens of restaurant employees. To the uninitiated, this task may seem as difficult as landing an airplane.

Restaurant Employee Schedule Template Excel

Restaurant Employee Schedule Template Excel

It is enough to consider all the moving parts: the availability of each employee, the labor budget, the needs of shift personnel, the circumstances of special events, the provisions for work performance – we can go on. Don’t worry, we have flying lessons for you.

Restaurant Employee Work Schedule Template In Word, Excel, Apple Pages, Numbers

To understand this madness, let’s take advantage of the power of Microsoft Office Excel software that allows you to dive into, configure, assign and track your work schedule for the coming weeks.

We’ve even created a template that you can edit and customize to suit the number and type of staff you plan and the type of shifts you’ve chosen to support your restaurant. (If you need more information on how to choose the best changes for your operation, read our guide here.)

The completed schedule can then be emailed to all employees or printed for reference. But we are getting ahead of ourselves. If this is your first time creating a shift schedule using an Excel template, follow our step-by-step guide below to find out where and how to enter the right data in the right place.

Customize the Schedule Tab 1. Customize the spreadsheet by entering your restaurant name and your planned week in the upper left corner.

Restaurant Scheduling Template

2. Enter the correct dates and days of the week for seven days in line 6 of the spreadsheet.

3. Then put the names and surnames of your employees in the first column, replacing Employee 1, Employee 2, etc. in the corresponding category Manager, Server, etc.

4. If you have fewer employees than are currently in the table, right click on the row you don’t want and select “Delete” and then “Entire Row”. Click on “OK”.

Restaurant Employee Schedule Template Excel

5. If you have more employees than are currently in the table, right click on the row and select “Insert”, then “Entire Row”. Click on “OK”.

Employee & Staff Scheduling Software For Hourly Workforces

6. Finally, for each employee category type department, enter the number of managers, servers, hosts, etc. that you will need for the day in the line above the list of employee names.

Customizing the Offsets tab 7. Click on the “Offsets” tab at the bottom of the page to work on the next sheet in the template.

8. Change the start and end times for each shift to match the changes in your operation. Just change the start and end times in columns B and C and the Shift column will be updated automatically. Be sure to use “am” or “pm” in the beginning and end times.

8a. If you have fewer changes than are currently in the table, right click on the row and select “Delete” and then “Entire Row”. Click on “OK”.

Excel Of Monthly Work Schedule Curriculum.xlsx

8b. If you have more changes than are currently in the table, right click on the row and select “Insert” and then “Entire Row”. Click on “OK”. Just add newlines below the first entry and above the last entry.

10. If you have fewer roles than are currently in the tables, right click on the row and select “Delete” and then “Total Era”. Click OK.”

11. If you have more roles than are currently in the Roles table, right-click on each one and select “Insert” and then “Entire Row”. Click OK.” “Insert new lines below the first entry and above the last entry only.

Restaurant Employee Schedule Template Excel

13. For each day, select a change from the drop-down menu for each employee. To do this, click on the upper half of the cell and click on the arrow that appears next to the cell. If the employee is not working on that day, make sure to select “OFF”.

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14. Then give the worker a role during the shop that day. To do this, click on the lower half of the cell, click on the arrow and select the appropriate role.

16. If there is a special event scheduled for this week, enter it in row 7 of the table.

The truth is that temporary work planning – even with a handy template and step-by-step guide – is functional but difficult and time-consuming. That’s why entire companies are dedicated to creating innovative software that eliminates the pain, confusion and unnecessary hours of creating and maintaining shift schedules.

Not only will the scheduling software automate many of the annoying daily and weekly scheduling tasks, it will also improve your scheduling and could ultimately save you $2,000 per month in labor costs.

Restaurant Work Schedule Template

Here are 8 ways planning software can make your life easier and take you from functional planning to innovative planning:

A task that would take 10 hours with manual information entry or in a spreadsheet can only take two hours with dedicated scheduling software. Scheduling software automates difficult tasks, greatly reduces errors associated with manual data entry, allows employees to control their own availability and track essential data in real time.

If you are using an Excel schedule, what is the impact of the employee’s request for time off? How are you coping with the schedule change?

Restaurant Employee Schedule Template Excel

With the scheduling software, employees can use the phone app to submit vacation requests as well as report their weekly availability. Managers receive notifications through the application (phone or computer) and can approve or reject applications at their convenience and adjust their schedules in real time.

Restaurant Employee Schedule

Employees can use the scheduling app to talk about shift changes. Once an agreement is reached, they can make the proposed change to the request and wait for their manager’s approval.

No more waiting to see who is available for this shift or that shift, no more broken phones, no no-show calls. You can also use the scheduling app to create a shift pool, giving staff the ability to bid on any available unassigned shifts.

Suppose you’ve created an excellent shift schedule in Excel only to find out what day you’re short staffed, your patio attendant hasn’t received an email or hasn’t seen a new schedule posted in the office. The scheduling software gives all employees access to the current schedule at any time through the app. They can also use the app to chat with themselves or their manager.

Some scheduling apps (for example) send a 15 minute notification to employees even after the shift is over, to give the manager feedback on their shift work. Managers, in turn, can send messages to all employees and even create groups (day shift, night shift, etc.) to share and receive updates and questions, or simply bond and connect as a team .

How To Create A Weekly Schedule Template

Software like POS system can be integrated directly. This means using real-time sales data to schedule the optimal number of hours and shifts you need to stay on top.

Say you set a target budget for the job at 18% of total operating costs. When creating a schedule with the scheduling software, the weekly budgeting tool shows in real time whether you will exceed or fail to set your labor cost target as you assign shifts for the week.

This avoids the time-consuming (but necessary) process of going through your weekly labor expense spreadsheets to look for the source of the overspend after it has already occurred.

Restaurant Employee Schedule Template Excel

The planning software automatically downloads and uses your location to complete the weather forecast for each day of the new work schedule. This way, you’ll get a visual reminder that your site is hit by a heavy snowstorm, for example, which could affect your business and mean you need fewer servers that day .

Restaurant Labor Schedule Template

An Excel template will never tell you if your employees are working overtime or working too long without taking a mandatory break – as some state regulators require. Such an omission could result in heavy fines for violations.

However, with scheduling software, managers are alerted to potential violations before they occur as they make changes to the schedule and receive notifications of how much such fines could cost the operation. .

If the scheduling software is not what you want or need right now, we hope you find the template useful. If, on the other hand, you feel motivated to switch to planning software, but the decision is not yours, here are some ways to show your manager what innovative planning software can do for modern restaurants. Good luck!

Over the years, four main planning styles have developed: casual, traditional, functional and innovative. To find out more about each and which is best for you, check out

Why Restaurants Should Use Scheduling Software

It is a comprehensive work platform built for restaurants to simplify employee scheduling and work management. Easily manage your teams’ schedules, timesheets, communications, tasks, instructions and more – all in one place.

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Restaurant Employee Schedule Template Excel

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