How to Create a Travel Expense Report with a Mileage Log

Introduction

Are you a business or pleasure traveler trying to keep track of your expenses and mileage? Doing so can be a difficult task, but it doesn’t have to be. By creating a travel expense report and mileage log, you can make the process easier and more efficient. Keep reading to learn how to create a travel expense report with a mileage log.

Step 1: Gather Necessary Documents

Before you create your travel expense report, you must first gather all of the necessary documents. These documents include receipts for meals, entertainment, lodging, parking, and other expenses. You should also include any tolls, cab fares, and airport fees. Additionally, you’ll need to provide proof of mileage, such as a GPS log or odometer reading. Once you have all of your documents in order, you can begin creating your travel expense report.

Step 2: Create an Expense Report

Now that you’ve gathered all of the necessary documents, you can start creating your travel expense report. Begin by creating a spreadsheet or document to document all of your expenses. Include the date, type of expense, amount, and proof of payment. Once you’ve completed the expense report, you’re ready to move onto the next step.

Step 3: Create a Mileage Log

Creating a mileage log is just as important as creating an expense report. The mileage log will track the miles you’ve traveled and the purpose of the trip. Begin by entering the date, destination, and purpose of your trip. Then, enter the starting and ending odometer readings, as well as the total number of miles. Once you’ve completed the mileage log, you can move onto the next step.

Step 4: Submit Your Report

Once you’ve completed your travel expense report and mileage log, you can submit them to your employer or the IRS. Make sure to include all of the necessary documents and proof of payment. You may also need to include a signed statement that verifies the accuracy of the information you’ve provided. Once you’ve submitted your report, you can rest assured that you’ll be reimbursed for your travel expenses and mileage.